Dearman Systems, Inc | Petroleum Enterprise Management

Our Enterprise Management System is specifically designed for the unique requirements of the Bulk Liquids Industries. Our Enterprise Management is designed from management’s point of view, with increased efficiency and increased profits as the application’s primary goal. Your decision makers will get the critical answers they need to react to changing conditions.

Dearman Enterprise Management is a component based application. Built on the Dearman UNITY^TM engine, the components are designed to work together in various combinations. Your operations’s particular needs determine which components to use. This way, you buy only the functionality that you need.

For Enterprise Management, UNITY^TM acts as the transaction system that mimics terminal operations. Accounting functions are built into the UNITY™, which is why Accounting and Reporting is a true data interface and not merely transaction system.

For example, the flow of products and services generate transactions in the database, which are made available to the Enterprise Management components and later used for tracking, reporting and control. As much detail as needed is automatically included with each transaction. UNITY^TM functions in single or multiple terminal & site configurations.

With UNITY™, a central office and any number of terminals can share data.

A database and set of functionalities which component applications draw on to run. For example, there is a utility for converting any unit-of measure to any other unit-of-measure on the fly (with virtually no rounding error). This utility is available to any component that UNITY™ is powering.

Compatible with your existing Terminal Automation System from any vendor (provided the system is open or uses a published protocol).

Vertical integration is built into the system.

Cost effective way to use data from all of your terminals in real-time.

This is an Accountant Interface that provides access and reporting functions to UNITY™ transactions records. This interface is specifically for high-level management, accounting and auditing purposes. Accounting and reporting includes:

Data reporting from the terminal level to the enterprise level in an integrated environment.

Traders can get the information for hedging in real time.

Credit management integrated into the system.

Allocations integrated into the system.

Customer orders integrated into the system.

Invoices integrated into the system.

Accounts receivable integrated into the system.

Inventory integrated into the system.

Work orders integrated into the system.

FET and compliance reporting integrated into the system.

Contracts provide the foundation for Invoicing and Work Orders. Contracts component has security to allow various groups to perform certain actions, such as creating new contracts, updating contracts, adding and removing line items, modifying line items, and overriding tariff defaults, etc.

A terminal or corporate customer can have unlimited contracts with various start & stop dates and other related details.

Multiple contact, invoice and report recipient lists for each contract.

Assignment of storage location or group of storage locations.

Specific product or class of product.

Rates & tariffs provide the basis for invoice calculations.

Effective start and end dates.

Fixed or variable rate.

Formula or fixed value.

Minimum and maximum values for amount range calculations.

Grouping for easy access.

Item numbers.

Terminal or terminal group assignment.

Description.

Rate & Tariff type name.

All invoices are prepared in MS Excel spreadsheet and presented for final approval before billing action occurs.

An authorized user can determine when an invoice is prepared and what data it contains.

Invoices can be given in monetary or time costs of products and services.

Invoice generation can be manual and/or automatic and can be printed or sent via fax, E-mail or EDI.

Rates and Tariffs are user entered spreadsheet formulas.

Invoice line items can be any type supported by a spreadsheet with subtotals and totals, credit/debits as well as non-charged.

Invoice cycles can be set: continuous, daily, weekly, biweekly, monthly, etc.

Invoice for rental or other services in advance for next cycle.

Continuous totals for current cycle.

Credit risk outstanding.

Invoices available in hardcopy, spreadsheet and other electronic forms.

Permanent copy of printed invoice retained.

Dearman’s Inventory-Reporting Database is a fully functional dual entry inventory system, providing a robust & flexible solution for your complex inventory and reporting specifications.

With this databse you can consolidate all transactions from one or many Terminal Automation Systems such as our TAS.net™, as well as many non-automated systems such as barge and ship terminals. Manual transactions can be added, deleted or modified directly to the Inventory Database as needed while the imported transactions can be modified in source system as needed. Product, Tank/Carrier, Ownership, and Terminal tracking of transactions on both the source and target sides provide the foundation for a comprehensive reporting system.

A full audit trail is created.

Dearman's robust 4030 approved ExSTARS reporting solution is a fully functional tax basis inventory system. Data can be automatically collected or manually rolled into the database from a wide variety of source systems. Data is displayed as a terminal product balance sheet. Transactions can be added, deleted or modified directly to the system by drilling down in the balance sheet as needed. Transaction selection can also be made by attributes such as a carrier FEIN. Automatic or manual book adjustments can be made, as required. Signers are also provided a full set of reports in Excel format, for review.

Customer Orders are the mechanism by which terminal customers control deliveries to their customers. Customer Orders do not require a Contract or Work Order, but may reference either for additional information.

Customer Orders supports downloaded orders as well as remote and local order entry, allowing terminal customers to control movements. Batch, block and single orders for any type of transport provide your customers with the ability to pre-determine the shipment or transfer of products.

Special documentation, such as road transportation tickets, custom documents, AGD, quality certificates, etc.

Complex blending scenarios.

Automatic or manual metered loading.

Automatic or manual weighed (weighbridge).

Multiple products per order.

Specific delivery information.

Pre-dispatched or on-call orders.

Vehicle tracking and dedicated vehicle delivery.

Maximum amount per product and per order.

Work Orders tracks operations to be performed in-plant. It is used to control, monitor and report work within the terminal.

Typical work orders include facility maintenance, consumable materials, (e.g. gloves, steam-heating, nitrogen), meter checks, and repairs. Inter and intra terminal contract transfers, shipments, receipts, re-grade, packaging with advanced features included.

Each work order contains instructions concerning what, when, where and how tasks are to be performed. The Work Order is also used by the terminal to capture such things as gauges, meter-readings, time and material.

Multiple predefined instructions per work order and per work order item.

Multiple user entered instructions per work order and per work order item.

Multiple source contracts, storage locations and functions.

Multiple target contracts, storage locations and functions.

Automatic updates of inventory with results or work order.

Mobile work orders for use with handheld or notebook PC’s.

Information is available on job cost accounting and invoicing.